Fields of Responsibility

This is an overview of how responsibilities are distributed within the TYPO3 Association board, other involved parties, and the right contact person for each field.

• Administration and Governance:
  Tasks such as Administration, Budget, Accounting, Votings & Elections, Governance processes, Ethical and Legal Compliance, Risk management, and IT Infrastructure
• Communication and outreach:
  Tasks related to TYPO3 official Websites, Members Communication, Ticket System, External communication and Events.
• TYPO3 CMS Product Strategy:
  Tasks such as the development of standard and transparent processes for idea development and the overall product strategy.
• Trademarks and Brand policy:
  Safeguarding TYPO3 as a trademark and brand.
• Fundraising and Membership development:
  Membership and funding strategies and execution planning. Oversees the performance of funded projects and tracks their progress.

About: Tracking progress on the strategic goals.

What is expected: Holding other board members accountable for deliverydelivery of work. Identifying and managing opportunities. Being responsible for starting the strategy process.

Responsible in the Association Board:  Olivier Dobberkau

About: The General Assembly is the annual meeting of the TYPO3 Association's members, where all the fundamental decisions about the Association are made.

What is expected: The event is organized according to the official procedure and timeline.

Responsible in the Association Board: Olivier Dobberkau

About: Budgeting happens once a year. The process defines which project, team, or committee will receive what amount of money for the following year.

What is expected: Collection of applications, approval and distribution of the available budget transparently, involvement of members through voting, controlling, and communication about the process.

Responsible in the Association Board: Stefan Busemann

Also involved: Business Control Committee — managing Budget Application

About: Accounting, bookkeeping, and controlling. 

What is expected: Accounting, dunning, reporting to the Business Control Committee, controlling, year-end closing.

Responsible in the Association Board: Stefan Busemann

Also involved:

• Business Control Committee — Controlling of finances
• TYPO3 Back Office — Accounting
• BDO — Audit and accounting consultancy
• TYPO3 Company — Invoicing, Dunning, Contact Point for members

About: The budget poll and elections for Board and Business Control Committee happen once every year.

What is expected: The voting tool works properly and an official election committee is formed. 

Responsible in the Association Board: Stefan Busemann

Also involved: Voting Committee — conducting Election process

About: Organizing and maintaining a protocol from Board meetings and decisions made.

What is expected: Prepare meeting agenda, create related Jira tickets, document decisions, update meeting minutes, monitor Otobo for incoming emails.

Responsible in the Association Board: Martin Helmich

About: Maintain a governance model for official bodies (teams, committees, board, etc.) and document a transparent communication model between them.

What is expected: Documented processes, consensus-driven decisions, professional communication, consequence management.

Responsible in the Association Board: Rachel Foucard

About: Trust-building and compliance with clear and unbiased regulations and code of conduct.

What is expected: Responsible for changes to the bylaws. Tracks and manages conflicts of interest in the Association’s bodies. Sparring partner for Ombudsperson Team.

Responsible in the Association Board: Stefan Busemann

About: Maintain a risk, fraud, bribery, and corruption aversion process.

What is expected: Keep a register of risks with information on current status and maintain the risk management policy and processes.

Responsible in the Association Board: Rachel Foucard

About: Information system infrastructure administration and technical decisions.

What is expected: Supervise the IT infrastructure to ensure the Association’s bodies work efficiently. Review IT practices in accordance with external and internal standards. Manage relations with suppliers. Evaluate and decide on the adopted technical solutions. Administrate group permissions.

Responsible in the Association Board: Thomas Maroschik

About: In collaboration with the TYPO3 Company, The TYPO3 Association releases news to the press and promotes TYPO3 worldwide. The Association's focus is on marketing itself and the TYPO3 community, while the company's emphasis is on marketing the TYPO3 CMS product and services offered.

What is expected: Regular external communication with the aim of informing and of giving visibility to TYPO3 internationally, consistent social media content in compliance with the TYPO3 social media guidelines.

Responsible in the Association Board: Jana Höffner

About: All requests to info(at)typo3.org are received by a ticketing system, where a team of volunteers answer them. 

What is expected: Accurate response time for requests (within 48 hours on working days).

Responsible in the Association Board: Jana Höffner

About: One of the goals of the TYPO3 Association is to organize events for informational and educational purposes.

What is expected: Help in the organization and coordination to ensure the successful planning of official TYPO3 events.

Responsible in the Association Board: Thomas Maroschik

About: Responsible for the innovation processes, teams workflow, and structure.

What is expected: Set up team structures, workflows and processes. Ensure effective implementation and execution of processes by stakeholders. Make sure that structures allow for efficient resource usage.

Responsible in the Association Board: Rachel Foucard

About: Ensuring community involvement in the strategy and making strategic subgoals more actionable.

What is expected: Managing relations with developers and internal stakeholders. Facilitating the translation of high-level goals into actionable items.

Responsible in the Association Board: Martin Helmich

About: The TYPO3 Association safeguards the TYPO3 trademark and brand.

What is expected: Maintenance of the trademark registrations and acting on trademark infringement, defining clear rules and communicating them clearly to the trademarks users and responding to questions related to trademark usage. Responsible for consistent usage of the brand in official communications, defining and leading any changes to the brand.

Responsible in the Association Board: Olivier Dobberkau

Also involved (trademark related):

• Ric van Westhreenen
• Euromaier—External consultant

About: Oversees the fundraising development efforts. 

What is expected: Develop funding strategies and execution plans.

Responsible in the Association Board: Boris Hinzer

About: Oversees the membership development efforts. 

What is expected: Upselling, retaining, and getting new members. Quality stakeholder management with gold and platinum members. 

Responsible in the Association Board: Boris Hinzer