Fields of Responsibility

This is an overview of how our organization works, how the tasks are structured, and the right contact person for each field.

• Administration: this cluster refers to elements such as Budget, Members Administration, Accounting, Votings & Elections
• Communication: in this category, the tasks are related to TYPO3 official Websites, Members Communication, Ticket System (info(at)typo3.org), External communication 
• Education: duties of the Education Committee and the Events Committee
• Development: tasks related to the development of the TYPO3 project
• Trademarks: this final cluster outlines the elements related to the safeguard of TYPO3 as a trademark

About: The budgeting process is done once a year. It defines which project, team, or committee will get what amount of money for the following year.

What is expected: Collection of applications, approval and distribution of the available budget transparently, involvement of members through voting, controlling, and communication about the process.

Responsible in the Association Board:

• Rachel Foucard
• TBA

About: This task refers to the membership administration (confirmation of registration, listing, invoicing, statistics) 

What is expected: Processes are maintained through quality checks and regular updates. The membership shop runs in a user-friendly way. 

Responsible in the Association Board:

• Stefan Busemann

About: Accounting, bookkeeping, and controlling. 

What is expected: Accounting, dunning, reporting to the Business Control Committee, controlling, year-end-closing.

Responsible in the Association Board:

• Stefan Busemann
• TBA

Also involved:

• Business Control Committee—Controlling of finances
• TYPO3 Back Office—Accounting and dunning
• BDO—Auditor and accounting consultancy.

About: This task relates to the two annual elections for the TYPO3 Association, these being the online budget poll and the online elections for Board and Business Control Committee.

What is expected: The voting tool works properly, and a committee is formed for official elections. 

Responsible in the Association Board:

• TBA
• Mathias Bolt Lesniak

About: This task relates to the General Assembly, the annual meeting of the TYPO3 Association's members, where all the fundamental decisions about the Association are made.

What is expected: The event is organized according to the official procedure and timeline.

Responsible in the Association Board:

• Rachel Foucard
• TBA

The Supervisory Board of the TYPO3 GmbH is implemented by the Association Board  

Expectations:

• Prepare and attend the monthly remote meeting
• Prepare and attend the quarterly meeting
• Organize the Shareholders' meeting

Responsible:

• Olivier Dobberkau

About: The Board of the TYPO3 Association meets four times a year for two days of in-depth and strategic discussions.

What is expected: Keep up the good vibes within the Board and develop visions and strategies for the TYPO3 Association and TYPO3 GmbH.

Responsible in the Association Board:

• TBA
• TBA

The Leaders of the TYPO3 projects (Official Teams, Committees, and representatives of the Board and the TYPO3 company) meet on a monthly basis. Reports are published on the Team Leader page.

Expectations:

• Moderate the meeting
• prepare the meeting ( invitation, agenda)
• publish the protocol
• coordinate activities between all teams and bodies 

Responsible:

• TBA

The TYPO3 Association wants to provide a secure environment for its member and the whole TYPO3 project.

Expectations:

• Coordinate the collaboration with our data privacy officer
• update legal notices
• ensure that data privacy is implemented in the processes

Responsible:

• TBA

The TYPO3 Association is a member of other organizations to promote standards, network with other communities and strengthen open source.

Expectations:

• attend meetings in the organizations
• communicate protocols toward Board and Members
• coordinate activities between the organizations

Responsible:

• TBA

About: typo3.org represents the main tool for official communication related to the TYPO3 project.

What is expected: Ensure the website is up to date and the work and content are coordinated between contributors and the typo3.org Team.

Responsible in the Association Board:

• Mathias Bolt Lesniak
• TBA

Also involved:

• typo3.org Team—Responsible for the maintenance and the development of typo3.org.
• Marketing Team—Responsible for defining the web presence strategy and strategic content available on typo3.org.
• Design Team—Responsible for website design concepts and execution.
• Content Group—Assisting in content creation and publication.

About: The TYPO3 Association reports regularly on its activities in the form of news articles and newsletters.

What is expected: A regular member newsletter to the members and reports in the form of news articles.

Responsible in the Association Board:

• TBA
• Mathias Bolt Lesniak

Also involved:

• Content Group—Assisting in content creation and publication.

About: In collaboration with the TYPO3 Company, The TYPO3 Association releases news to the press and promotes TYPO3 worldwide. The Association's focus is on marketing itself and the TYPO3 community, while the company's emphasis is on marketing the TYPO3 CMS product and services offered.

What is expected: Regular external communication with the aim of informing and of giving visibility to TYPO3 internationally, consistent social media content that follows the TYPO3 social media guidelines.  

Responsible in the Association Board:

• Mathias Bolt Lesniak
• TBA

Also involved:

• Marketing Team—Responsible for defining the web presence strategy and strategic content available on typo3.org.
• Content Group—Assisting in content creation and publication.
• TYPO3 Company—Social media management, information, and resource coordination. Emphasis on marketing its services as well as the TYPO3 CMS product.
• Open Strategy Partners—External consultancy providing enablement services for content creation and marketing.

About: All requests to info(at)typo3.org are received by the ticket system, where a team of volunteers answers them. 

What is expected: Accurate response time for requests (within 48 hours on working days).

Responsible in the Association Board:

• TBA
• Olivier Dobberkau

About: One of the goals of the TYPO3 Association is to organize events for informational and educational purposes.

What is expected: Help in the organization and coordination to ensure the successful planning of official TYPO3 events.

Responsible in the Association Board:

• Rachel Foucard
• TBA

Also involved:

• TYPO3 Company—Supporting organizers of the official TYPO3 events.
• TYPO3 Back Office—Bookkeeping related to events.

About: The Education Committee sets up and runs platforms, events, and projects related to TYPO3 educational topics and certifications.

What is expected: Making getting started with TYPO3 easier, supporting the further education of TYPO3 professionals, certifying qualified TYPO3 professionals of all levels (editors, integrators, developers, companies, consultants, and trainers), organization of #CertiFUNcation Day as an official TYPO3 Event.

Responsible in the Association Board:

• Boris Hinzer
• TBA

Also involved:

• Education and Certification Committee—Manages the workflow and organizes educational events.

The TYPO3 Academic Committee is made up of TYPO3 Association members from academic institutions that use TYPO3 CMS.

Responsible in the Association Board:

• TBA
• Boris Hinzer

Also involved:

• Institutions holding TYPO3 Association Academic Membership

About: One of the goals of the TYPO3 Association is to sustain and enable the development of the TYPO3 project.

What is expected: Continuous maintenance and development of TYPO3 CMS and ensuring an innovative approach.

Responsible in the Association Board:

• Olivier Dobberkau
• Rachel Foucard

Also involved:

• TYPO3 CMS Core Team—Development and maintenance of the product
• Product Owner—Leads the TYPO3 CMS core team

About: One of the goals of the TYPO3 Association is to safeguard the TYPO3 trademark.

What is expected: Maintenance of the trademark registrations and taking action in conflict situations, the definition of clear rules, and clear communication of them to the trademarks users. 

Responsible in the Association Board:

• Boris Hinzer
• TBA

Also involved:

• Euromaier—External consultant