The initial idea was quite simple: Let someone manually update all screenshots in the official documentation. Screenshots in the official manual of TYPO3 v10 range from different LTS (long term support) versions, so they need to be updated. At the same time as removing outdated screenshots, we thought we should also make visual additions like arrows, boxes and numbers consistent.
So the idea for this budget was created: Update Outdated Screenshots in the Official Documentation. The impact summary focuses on newcomers, and how the documentation represents the community and project.
"Showing up-to-date and consistent screenshots is important to people learning TYPO3 as they are able to relate what they are seeing to their own installations. It lowers frustration potential while learning TYPO3. Consistency in style is relevant to present a professional image and assures readers, that the documentation (and the product) is a reliable source of information."
What we figured out when we scoped the work is that:
- Screenshots in documentation are good.
- Maintaining screenshots is hard.
- Keeping screenshots current takes a lot of work and effort.
Scoping Out the Challenges
It became clear quickly, that having all screenshots up to date for the release of LTS 11 would be almost impossible to do manually—even if we had the capacity, because of several challenges.
Documentation Includes More Than The TYPO3 Core Install.
There are five references, about 10 guides and many system extensions. The range of screenshots these need differ. Almost none of the screenshots can be taken with a fresh TYPO3 install. Some depend on the Introduction Package, some on special extensions like Styleguide.
We Want To Build It For The Next Major Release Which Is Under Development.
At the time of our kickoff the first official sprint release of TYPO3 v11 was not yet available. But it was already clear that there would be important visual changes well after the release of Version 11.0 with the introduction of Bootstrap 5. So simply working with Version 11.0 would be no solution.
The Contributed Extensions Aren’t Up To Date Yet Either.
Another challenge is that the extensions we need to update the screenshots were not yet available for v11. So we would have to squeeze the production of hundreds of screenshots into a short time before the release of 11 LTS. And then we would already have to think about screenshots for Version 12.
To handle all these challenges we would need a reproducible (preferably automatic) way to update the screenshots as needed.
Automating the Screenshots
During the kickoff meeting we developed some great ideas to tackle the problem.
Alexander Nitsche, who had worked on the acceptance tests in the Core development, got inspired by the screenshot feature of Codeception, a PHP testing framework. We considered if the production of the screenshots could be integrated into the automatic acceptance tests of the Core.
However the kind of screenshots we need for the guides and references depend on extensions and data that is not available during Core development. And while Codeception is a great tool for automated acceptance tests, it doesn’t provide much functionality to support sophisticated screenshots.
Georg even gave us a quick demonstration of how he uses it and some ideas how we could circumvent TYPO3 security features. For example, we wouldn’t have backend tokens to take a screenshot on a webpage that isn’t publicly accessible.
This motivated us to get the automatic screenshots set up. With a flurry of excitement came the first proof-of-concept and the team quickly embraced the idea and got it up and running.
We also got the idea to automatically compare the generated screenshots. This should help to identify errors in the picture generation and see where there are significant changes, making it necessary to update the written documentation.