On November 5th and 6th, a combined EAB and Board Meeting (CEBAB) took place in Karlsruhe. The EAB and Board met to finalize the budget of the TYPO3 Association and to discuss various other topics.
The following people attended the meeting:
TYPO3 Association Board:
- Gina Steiner (GS)
- Jürgen Egeling (EG)
- Frederik Gaus (FG)
- Stefan Busemann (SB)
- Alain Veuve (AV)
- Søren Schaffstein (SS)
TYPO3 Association EAB:
- Oliver Dobberkau (OD)
- Jan-Hendrik Heuing (JH)
- Peter Pröll (PP)
- Jonas Felix (JF)
- Michael Stucki (MS)
- Eike-Jan Diestelkamp (ED)
Income 2013 / Budget Process
As we all know, our new budgeting process comes with some fundamental changes. Our aim is to improve the whole process continousliy and to solve upcoming errors. One important part for our financial planning is to get detailed financial status during the year, at the latest right before the final budget decision by the EAB. AV presented the current estimated financial status. The following decisions were taken:
- AV will create a in-depth financial statement
- The Board and EAB must define the amount of money which can be used for budgets
- It must be cleared with our accountants who is really entitled to grant Budget
- EAB states that there will be an anouncement after the meeting that the list of granted budgets will be available as of January 10, 2013 (EAP (PP), 11/30/2012)
- An EAB meeting will take place on 12/17/12 (3pm). Depending on the results from the financial statement, JE and AV will join this meeting.
Staff Changes: Board, BCC, EAB
There has to be votings as within the statuary routine. The following positions need to be renewed:
- Board: 3 members have to be voted (vice president, 2nd assesor and treasurer)
- EAB: 3 Members have to be voted
- BCC: 2 Members have to be voted
We will inform the association members about the upcoming votings and the voting process. The EAB and BCC Voting will take place from January 18 to January 29. The board voting will be done by the EAB at the GA. This will be a secret voting. The commitees (BCC, Board, EAB) will also talk to potential canditates themselves as well.
TYPO3 Conference / Conferences
We see that the objectives of the TYPO3 Devoloper Days (DD) an the objectives of the T3CON aren't clear seperated. The DDs have lost its spirit of a workshop and the aim to get things done, but became more shares of the classic conference due to offering more talks. This situation raised up the question, which clear objectives these two events should have in future to avoid a competition and to make the pursued character of the events clear to everyone (members, attendees, speakers, organizers, etc.). There has been a joint brainstorming and a weighted list was produced. This list is now taken into consideration by the EAB in order to define the high-level goals.
Travel Reimbursement
The board suggests to amend the travel reimbursement regulatory. The new draft will be handed over to the EAB which will be finalizing and upload it.
Secretary for the CEBAB Meetings
We discussed the question wheather we need a fixed or even external secretary, because everyone should take part in the discussion as good as possible. The decision found is that we neihter need a fixed nor an external secretary for these meetings. In future, the chairman of the board should name a secretary from the attendees in every meeting. Preferably the secretary should be picked from the group of attendees that were late for the meeting (if there are any late at all).
