1. Refer to Illustration 19. Using the List Module (1), select the Sermon Storage Folder (2)and then click on the Create New Record icon (3).

1. Select SMS Sermons from the list of New Records.

1. Populate the Sermon Record form with the necessary information you want displayed. Only the Title of the sermon is required (but that wouldn't make for a very exciting sermon repository!). The following is a field-by-field explanation of your options (refer to Illustration 20):

1. Illustration 20: Populating the Sermon Record

   Language: See Localization for information on how to create multiple language resources.

1. Hide: Clicking the Hide check box will prevent this particular Sermon record from displaying on the live website. This is a handy tool to use when you are adding a sermon resource, but may not want the record to be available online while you're working on it.

   1. Start/Stop: Start and Stop options allow you to determine when a Sermon Record is viewable by website visitors. For instance, if you only want a particular sermon to be available during the summer months, you could set the Start date at 6/1/2006 and the Stop date at 8/31/2006 and the sermon will only be accessible between those dates (inclusively). In addition, you can use either the Start or the Stop dates separately so if you want the sermon available online beginning on December 23rd, you could set the Start for 12/23/2006 and the record will be available after that date. In most cases these are left blank so the sermon is always visible.

   2. Access: Use the Access dropdown box to limit access to particular Frontend groups such as registered members, church members, staff, etc. (See the Howtos at www.webempoweredchurch.com/support/howtos/ for information on adding Frontend user groups. It is most common to leave this field blank so everyone can see the sermon.

   3. Is Linked: This checkbox allows you to have a sermon entered into the SMS and displayed on the Front End in LIST and LATEST displays, but disables the link to the sermons single view. This allows you to input the sermon record into the SMS, but make the details unavailable for browsing.

   4. Current: This checkbox can be used to manually control what sermon is being actively promoted. Used in conjunction with the CURRENT and PREVIOUS plug-in display options, this provides you control over which sermon is currently promoted. Additionaly, the PREVIOUS display allows you a way to identify or promote the previous or "last week's" sermon.

2. Title: This is the title of your sermon and the only required information, hence the Required icon  to the left of the textbox.

3. Subtitle: The subtitle is a flexible text field that can be used as a lead-in to a sermon. It should be more descriptive than the title, but more brief than the description.

4. Occurrence Date: This is the main date the sermon was preached, usually a Sunday date. The check box will be automatically checked once you've inserted a date. It on only there to help you quickly clear the field.

5. Scripture References: In this textbox, add the scripture(s) that were referenced in the sermon. If more than one scripture passage was used, separate the references with commas (Genesis 1:1-10, Psalm 29:1-5, Romans 12:8-10). Depending on your layout, when displayed in the Frontend, these references may be linked to the corresponding verse(s) at Biblegateway.com.

6. Description: If you have one, add a short description of the sermon in this textbox. This is facilitated through the Rich Text Editor (RTE) and the suite of available formatting options.

7. 
   Illustration 21: Accessing  the SMS Wizards

   Resources: Simply put, resources are the files associated with your sermon such as the text file (Word, PDF, TXT, et al), and all other supporting files including audio, video, graphics, etc. There are two ways to add a resource to your sermon: (1) by uploading the resource file through the Filelist Module and then clicking the Browse for Records icon (see Illustration 21), or (2) by clicking on the handy SMS Add New wizard icon. The following instructions address option 2.

   1. Click on the Add New icon. The SMS Resources New form will appear (see Illustration 22). Fill in the fields that pertain to your sermons and leave the others blank.

      
      Illustration 22: Using the Add New Resource Wizard

1. 1. Hide: If you do not want the resource to appear on the website the moment you click Save, then you will want to check the Hide box.

      1. Start/Stop: Start and Stop options allow you to determine when a Resource Record is viewable by website visitors. In most cases these are left blank so the resource is always visible.

      2. Access: Use the Access dropdown box to limit access to particular Frontend groups such as registered members, church members, staff, etc. (See the Howtos at www.webempoweredchurch.com/support/howtos/ for information on adding Frontend user groups. It is most common to leave this field blank so everyone can see the resource.

      3. Is Linked: This checkbox allows you to have a resource entered into the SMS and displayed on the Front End displays, but disables the link to the resource single view or to the resource file/url itself. This allows you to input the resource record into the SMS and associate it with a sermon, but make the resource unavailable for browsing.

   2. Type of Resource: Unless you have defined a specific resource type (see Adding a New Resource), this option should be set as Default.

1. 1. 1. Title: The title of the resource file you're adding. This does not have to be the file name. Depending on your selected layout, this field may show up on the sermon pages. It is the only required field.

      2. Description: You can add a description to the new resource if desired, such as “This is an OpenOffice Writer file. You can download OpenOffice software at www.openoffice.org.” Or you can use this field to enter the sermon outline or even the full text from the sermon.

      3. Graphic: You can add a graphic for the resource if desired. For instance, if you have added an audio file that is contained on a CD, you could display a cover image of the CD.

         1. Alt / Title Text: This text is used to describe the graphic in case the graphic can not be displayed for some reason. It also shows up as a "tooltip" when hovering the mouse over the graphic in the web browser.

            
            Illustration 23: Browsing for an Image

      4. File: This is where you actually upload a Resource file. Click on the Browse button (see Illustration 23). Select the file from your local computer and the file will be uploaded into the Sermon Record when you save the New Resource Wizard form.

      5. Web Address 1: This field can be used to point to a resource that has been previously uploaded or even to another website.

      6. ITunes Subtitle: If the new resource includes an audio or a video file that can be used to podcast via Apple ITunes, the ITunes Subtitle should be filled in to provide a subtitle.

      7. ITunes Summary: If the new resource can be used the Apple ITunes, the ITunes Summary will appear within the podcast file to describe the resource.

      8. Language: If you are offering your files in multiple languages, click on the appropriate language (see Localization).

      9. Access: If you want to limit access to the resource file to specific Frontend users, such as members only, select the group from the dropdown list.

   2. When you have completed the necessary information, click Save.

2. Speakers:  To add a new speaker use the Add New wizard. Click on the wizard and complete the requested information. Only the Full Name is required. If you have previously added speakers, simply click on the Browse for records icon and select the speaker from the list.

1. Related Sermon Series: If the sermon being added is a part of a sermon series, you can add information about the series here. To add a new series, use the Add New wizard. If you have previously added a series, simply click on the Browse for records icon and select the series from the list.

1. Related Topic: If you would like the ability to sort sermons via their topics, you will need to add them here. To add a new topic, click on the Add New icon.  If you have previously added topic/s, simply click on the Browse for records icon and select the topics from the list.

Note: When adding a new Related Topic, you must save the Sermon Record form before utilizing the Add New wizard.

1. 1. 1. Language: If offering multiple languages, choose the appropriate language here.

      2. Hide: Check to hide the topic information from the Sermon Record.

      3. Title: Add the title of the Related Topic here. This is the only required field.

      4. Description: Add a description of the Related Topic if needed.

   2. Save and close the form.

2. Graphic: If you would like to include a graphic affiliated with the sermon, you may add it here. If you've previously uploaded the graphic file using the Filelist Module, you may click on Browse for files. Otherwise, click the Browse button and select the file from your local computer. TYPO3 will automatically resize the graphic based on your chosen layout. When you save the Sermon Record form, the image file will be uploaded into TYPO3.

   1. Alt / Title Text: This text is used to describe the graphic in case the graphic can not be displayed for some reason. It also shows up as a "tooltip" when hovering the mouse over the graphic in the web browser.

3. Keywords: Because the TYPO3 search engine cannot search your sermon record files, you can add key words to the sermon record to help Frontend users find just the right sermon for their needs. You do not need to repeat any key words that have been used in other parts of the Sermon record (for instance, in the title or description).

1. Once you have saved the Sermon Record form, you will be able to view your labors immediately (unless you have chosen to Hide the record!).